Workbooks

workbooks.com
CRM
Weekend Project

Powerful CRM Software With Expert Implementation

How to Replace Workbooks

Overview

Workbooks is a no-bullsh*t CRM software designed for midsize businesses as a compelling alternative to Salesforce and HubSpot. It combines core CRM functionality with customizable features, fast implementation, and reliable support without complex pricing or unnecessary features.

Features

23 features across 13 categories

AI(1)

AI CRMAI

AI-powered CRM capabilities

Also in: monday.com, Notion, Airtable

Administration(3)

Audit TrailPremium

Track every change in the system to see who changed which values and when

Data Storage

100GB of storage included as standard with option to upgrade

Multi-Company SupportPremium

Track different legal entities and which entity created sales orders or invoices

Also in: Notion, Airtable, Smartsheet

Analytics(1)

Mapping ModulePremium

Check the location of clients and prospects on a map and filter based on geolocation

Also in: Hugging Face, Notion, Smartsheet

CRM(1)

360° Customer View

Consolidated view of customer information across the system

Also in: monday.com, Setmore, HubSpot

Customer Service(1)

Ticketing and Case Management

Support customers with ticketing and case management functionality

Customization(1)

Custom RecordsPremium

Create custom record types in addition to standard record types

Also in: monday.com, Obsidian, Smartsheet

Finance(2)

Invoice ManagementPremium

Raise invoices and credit notes

Multi-Currency DocumentsPremium

Keep transaction documents in different currencies with automatic conversion to global currency

Also in: Keap, Namely, Justworks

Integration(3)

Accounting and ERP IntegrationPremium

Integrate CRM with accounting and ERP software

Microsoft Exchange / Outlook IntegrationPremium

Synchronize contacts, calendar, email and tasks between Workbooks and Outlook

Office 365 Integration

Integrate CRM with Office 365 suite

Also in: monday.com, Notion, Airtable

Marketing(2)

Events ManagementPremium

Manage all parts of events from tasks and registrations to lead management

Marketing Automation

Automate marketing campaigns and lead nurturing

Project Management(1)

Project ManagementPremium

Project management functionality for tracking projects and tasks

Reporting(1)

Reports & Dashboards

Create in-depth reporting and dashboard views of customer data

Sales(5)

Opportunity Management

Manage opportunities and sales pipeline

Order ManagementPremium

Manage orders and order processing

Quotation Management

Create and send quotations to customers

Sales Forecasting

Forecast sales pipeline and revenue

Sales Order Processing

Manage and process sales orders

Security(1)

Advanced SecurityPremium

Enhanced security controls including Single Sign-on with Microsoft Azure AD and complex security rules

Pricing

CRM Edition

£30/month per user
  • Core CRM features
  • 360° customer view
  • Manage opportunities and pipeline
  • Create and send quotations
  • Ticketing and case management
  • Office 365 integration
  • 100GB storage

Business Edition

£64/month per user
  • All CRM Edition features
  • Manage orders and finance
  • Raise invoices and credit notes
  • Accounting and ERP integration
  • 100GB storage

Cost Calculator

Keep Paying Workbooks

Monthly$30/mo
Yearly$360/yr
5-Year Total$1.8k

Build It Yourself

Est. Build Time~2 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $120
SaaS
$360
DIY
$240
3 YearsSave $360
SaaS
$1.1k
DIY
$720
5 YearsSave $600
SaaS
$1.8k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 23 features at very easy complexity.

Build vs Buy

Should you build a Workbooks alternative or buy the subscription? Estimate based on 23 features.

Buy Workbooks

Better Value
Monthly cost$300/mo
3-year total$10,800
Time to deployDays

Build Your Own

Development cost$12,000
Maintenance$180/mo
3-year total$18,480
Dev time~1 months

Buying Workbooks saves ~$7,680 over 3 years vs building.

Estimates based on 23 features and a BuildScore of 5/5. Actual costs vary.

Integrations

6 known integrations

Accounting SoftwareERP SoftwareMicrosoft Azure ADMicrosoft ExchangeMicrosoft OutlookOffice 365