Sortly

sortly.com
Inventory Management
Weekend Project

Inventory Simplified

How to Replace Sortly

Overview

Sortly is a simple inventory management software designed for small businesses to track physical inventory including supplies, materials, tools, and equipment. It enables users to organize, manage, and report on inventory with barcode/QR code scanning, mobile access, and team collaboration features. Over 15,000 businesses use Sortly to streamline their inventory operations.

Features

46 features across 12 categories

Access Control(4)

Customizable Role PermissionsPremium

Define custom roles and tailor what each role can add, edit, hide, or delete in Sortly.

Customizable User Access

Control who can do and see what in Sortly.

Limited Access Seats

Team members who only need limited access can move, edit, or collaborate without the cost of a full seat.

Multi-account Access

Manage multiple Sortly accounts across your business from a single dashboard.

Also in: Kubernetes Dashboard, Lacework, LastPass

Alerts(4)

Date-based Alerts

Track maintenance and repair schedules for assets, tools, and equipment.

Email Alerts

Nudge you and your team via email when it's time to re-order or repair.

In-app Alerts

Nudge you and your team in Sortly when it's time to re-order or repair.

Low Stock Alerts

Get alerted when you're running low on stock so you always re-order the right amount.

Also in: Planhat, Lusha, Totango

Customization(2)

Custom Fields

Add critical item details and track unique information about items with customizable fields.

Custom Units of Measurement

Create custom measurement types to match the way you count inventory.

Also in: monday.com, Obsidian, Smartsheet

Integration(2)

APIPremium

Allow other software applications to access data from your Sortly account outside of Sortly.

WebhooksPremium

Automate messages when an event occurs in Sortly.

Also in: monday.com, Notion, Airtable

Management(9)

3rd-party Scanner Support

Support for third-party barcode scanners.

Barcode Label CreationPremium

Create and print custom barcode labels to manage items without existing barcodes.

In-app Barcode & QR Code Scanning

Speed up inventory counts and scan barcodes and QR codes from your smartphone to instantly add, update, and manage items.

Item Check-in/Check-out

Check items in and out so you always know who had what, when, and where it's being returned.

Online Orders

Restock items via online ordering with Amazon Business US and track orders from placed to delivered within Sortly.

Pick Lists

Quickly create a list of items from your inventory, ensuring your team grabs the right items every time.

Purchase OrdersPremium

Create purchase orders using inventory details for end-to-end inventory management and easily send to QuickBooks Online.

QR Code Label Creation

Create and print custom QR code labels to manage items without existing barcodes.

Stock Counts

Create, assign, and track physical counts via one connected workflow directly in Sortly.

Mobile(2)

Mobile App

Top-rated mobile app that makes it easy to inventory anywhere, even when offline.

Offline Mobile Access

Track and update inventory even when you're offline or out of range.

Also in: monday.com, Smartsheet, Calendly

Organization(7)

Custom Folders

Organize items exactly how you want them using custom folder structures.

Custom Tags

Add custom categories for items even if they're in different folders.

Inventory Import

Easily upload an existing inventory spreadsheet and populate items in Sortly instantly.

Inventory Lists

Summarize entire inventory in one easy view.

Inventory Organization

Organize and automate inventory at the touch of a button with custom folders by location, type, and more.

Item Photos

Upload high-resolution photos to visually track each item's appearance and condition.

Unique Items

Add and track materials, SKUs, equipment, product lines, etc. in inventory without counting quantities towards limits.

Also in: Hugging Face, Smartsheet, 1Password

Reporting(12)

Activity History

Monitor who from your team did what, and when in Sortly with configurable retention periods.

Activity History Reports

Monitor your team's changes and updates in Sortly.

Custom PDF and CSV Reports

Easily export custom PDF or CSV reports perfect for audits, budgeting, and forecasting.

Inventory Summary Reports

Show the total quantity and value of your inventory based on custom filters.

Item Flow Reports

Track all item quantity changes in a specified time period.

Low Stock Reports

Show all items that are below minimum quantity so you know how much to re-order.

Move Summary Reports

Track all item location changes in a specified time period.

Quantity Change by Item Reports

Reports showing quantity changes by individual item.

Report Subscriptions

Automate a summary of any report to be sent via email one-time or ongoing.

Saved Reports

Build customized reporting dashboards by selecting the data you want to see and saving preferred filters and layouts.

Transaction Reports

Summarize all item transactions including quantity changes, additions, and deletions.

User Activity Summary Reports

View a summary of each team member's actions and filter for specific activities within a given time period.

Also in: monday.com, Smartsheet, 1Password

Security(1)

Single Sign-On (SSO)Premium

Login to Sortly using your business's chosen set of credentials.

Support(1)

Dedicated Customer Success ManagerPremium

Enterprise feature providing onboarding, team training, and ongoing support and monitoring for your account.

Synchronization(1)

Automatic Sync

Automatically sync inventory across all devices and teams. Track and update inventory in real time from any location.

Team Management(1)

User Licenses

Bring employees into Sortly to manage inventory as a team.

Pricing

Free

Free
  • 100 Unique Items
  • 1 User License
  • Item entries
  • Item Photos
  • Inventory Lists
  • Custom Fields (1)
  • Custom Folders
  • Custom Tags
  • Custom Units of Measurement
  • Customizable User Access
  • In-app Barcode & QR Code Scanning
  • 3rd-party Scanner Support
  • Item Check-in/Check-out
  • Low Stock Alerts
  • Date-based Alerts
  • Offline Mobile Access
  • Automatic Sync
  • In-app Alerts
  • Email Alerts
  • Activity History Reports
  • Inventory Summary Reports
  • User Activity Summary Reports
  • Low Stock Reports
  • Move Summary Reports
  • Item Flow Reports
  • Quantity Change by Item Reports
  • Activity History (1 month)
  • Transaction Reports (1-month limit)

Advanced

$24/mo (50% off first year, then $288/yr)
  • 500 Unique Items
  • 2 User Licenses
  • Unlimited QR Code Label Creation
  • All Free features

Ultra

Popular
$74/mo (50% off first year, then $888/yr)
  • 2,000 Unique Items
  • 5 User Licenses
  • Unlimited QR Code & Barcode Label Creation
  • Purchase Orders
  • Pick Lists
  • Stock Counts
  • Online Orders
  • All Advanced features

Premium

$149/mo (50% off first year, then $1788/yr)
  • 5,000 Unique Items
  • 8 User Licenses
  • Customizable Role Permissions
  • QuickBooks Online Integration
  • Saved Reports
  • Report Subscriptions
  • Limited Access Seats
  • Multi-account Access
  • Activity History (1 year)
  • Transaction Reports (1-year limit)
  • All Ultra features

Enterprise

Custom
  • 10,000+ Unique Items
  • 12+ User Licenses
  • API and Webhooks
  • Dedicated Customer Success Manager
  • SSO
  • Activity History (3 years)
  • Transaction Reports (3-year limit)
  • All Premium features

Cost Calculator

Keep Paying Sortly

Monthly$24/mo
Yearly$288/yr
5-Year Total$1.4k

Build It Yourself

Est. Build Time~3 hrs
Hosting$20/mo
DifficultyVery Easy

Total Cost Comparison

1 YearSave $48
SaaS
$288
DIY
$240
3 YearsSave $144
SaaS
$864
DIY
$720
5 YearsSave $240
SaaS
$1.4k
DIY
$1.2k

DIY hosting estimate based on Vercel + Supabase free/pro tiers (~$20/mo). Build time estimated from 46 features at very easy complexity.

Build vs Buy

Should you build a Sortly alternative or buy the subscription? Estimate based on 46 features.

Buy Sortly

Better Value
Monthly cost$240/mo
3-year total$8,640
Time to deployDays

Build Your Own

Development cost$24,000
Maintenance$360/mo
3-year total$36,960
Dev time~2 months

Buying Sortly saves ~$28,320 over 3 years vs building.

Estimates based on 46 features and a BuildScore of 5/5. Actual costs vary.

Integrations

6 known integrations

Amazon Business USAPIMicrosoft TeamsQuickBooks OnlineSlackWebhooks