HR Cloud vs When I Work
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
HR Cloud offers more features (91 vs 35) and more integrations (17 vs 4). Starting price: HR Cloud at Contact Sales vs When I Work at $2.5/mo. HR Cloud has 90 unique features while When I Work has 34 unique features, with 1 features in common.
| HR Cloud | When I Work | |
|---|---|---|
| Category | HR & Payroll | HR & Payroll |
| Total Features | 91 | 35 |
| AI-Powered Features | 1 | 3 |
| Starting Price | Contact Sales | $2.5/mo |
| Pricing Tiers | 5 | 3 |
| Integrations | 17 | 4 |
| Shared Features | 1 | |
| Shared Integrations | 1 | |
| Data Quality | 95% | 80% |
Feature Comparison by Category
AI (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| HR Cloud AI |
Administration (0 vs 2)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Permission Management | ||
| Role Permissions |
Analytics (0 vs 6)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Coverage Forecasting | ||
| Custom Reporting | ||
| Custom Unit Forecasting | ||
| Labor Cost Visibility | ||
| Labor Forecasting | ||
| Overtime Alerts |
Asset Management (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Assets Tracking |
Automation (2 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| HR Automation | ||
| Workflow Automation |
Calendar (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Calendar Integration |
Communication (7 vs 2)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Campaign Manager | ||
| Company Announcements | ||
| Crisis Communication | ||
| Customizable Channels | ||
| Digital Signage | ||
| Employee Advocacy | ||
| In-App Notifications | ||
| Internal Communication | ||
| Team Messaging |
Compliance (2 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Credentials Tracking | ||
| I-9 Compliance |
Compliance & Risk (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Anonymous Reporting |
Core HR (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| HRIS System |
Customization (2 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Company Branding | ||
| Custom Tabs and Fields |
Data Management (5 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Bulk Data Import | ||
| Customizable Employee Profile | ||
| Employee Database | ||
| Employee Profile | ||
| Import and Export Data |
Document Management (5 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Company Drive | ||
| Document Tasks | ||
| E-Form & Signature | ||
| Employee Document Storage | ||
| Global and Custom Folders |
Employee Data (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Directory & Org-Chart |
Employee Experience (3 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Employee Engagement | ||
| Recognition Program | ||
| Rewards Platform |
Employee Portal (2 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Customizable Portals | ||
| Employee Self-Service |
Engagement (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Company Challenges |
Feedback & Analytics (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Survey and Poll |
Integration (0 vs 4)
| Feature | HR Cloud | When I Work |
|---|---|---|
| API Access | ||
| Payroll Integration | ||
| SAML/SSO | ||
| Webhooks |
Knowledge Management (2 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Content Management System | ||
| Employee Intranet |
Learning & Development (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Learning Management System (LMS) |
Mobile (2 vs 1)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Employee App | ||
| Mobile App |
Notifications (2 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Automatic Notifications | ||
| Task Notifications and Reminders |
Offboarding (4 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Exit Interview | ||
| Offboarding | ||
| Offboarding Checklist | ||
| Offboarding Portals |
Onboarding (3 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| New-Hire Onboarding | ||
| Personalized Onboarding Plans | ||
| Welcome Emails |
Organizational Structure (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Department Hierarchy |
Performance Management (6 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| 360° Feedbacks | ||
| Custom Questions | ||
| Evaluation Cycle | ||
| Goal Tracking | ||
| Performance Review | ||
| Reviews & Self-evaluation |
Portal (1 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Company Homepage |
Recruitment (11 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Applicant Management | ||
| Branded Job Boards | ||
| Custom Hiring Stages | ||
| Customized Offer Letter Templates | ||
| Email Engagement | ||
| Interview Scheduling | ||
| Job Board Integrations | ||
| Recruit ATS | ||
| Recruit Calendar | ||
| Remote Hiring | ||
| SMS Notifications |
Reporting & Analytics (5 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Analytics and Insights | ||
| Applicant Reports | ||
| Custom Reports | ||
| Report and Insights | ||
| Task Progress Tracking |
Scheduling (1 vs 15)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Advanced Scheduling Rules | ||
| Auto Scheduling | ||
| Callout Reporting | ||
| Color-Coded Positions | ||
| Employee Scheduling | ||
| Labor Sharing | ||
| Multi-Location Scheduling | ||
| Multi-Week Scheduling | ||
| OpenShifts | ||
| Overlapping OpenShifts | ||
| Schedule Templates | ||
| Shift Planner | ||
| Shift Swaps | ||
| Shift-Specific Task Lists | ||
| Time Zone Toggle |
Security (3 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Access & Security Profiles | ||
| Audit Trail | ||
| Permissions |
Support (0 vs 2)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Help Center | ||
| Live Chat Support |
Time & Attendance (5 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Centralized Time-Off Data | ||
| Manager Approvals | ||
| One-click Time-Off Requests | ||
| Time Clock | ||
| Time Off Tracking |
Time Tracking (0 vs 3)
| Feature | HR Cloud | When I Work |
|---|---|---|
| GPS Clock-Ins | ||
| Geofencing | ||
| Time Tracking |
Workflow Management (8 vs 0)
| Feature | HR Cloud | When I Work |
|---|---|---|
| Approval Workflows | ||
| Custom Forms & Workflows | ||
| Form Tasks | ||
| Forms & Checklists | ||
| Mandatory Tasks | ||
| Task Library | ||
| Workflows and Approvals | ||
| Workflows and Checklists |
Unique Features
Only in HR Cloud (90)
HR Cloud AI
Assets Tracking
HR Automation
Workflow Automation
Calendar Integration
Campaign Manager
Company Announcements
Crisis Communication
Customizable Channels
Digital Signage
Employee Advocacy
Internal Communication
Credentials Tracking
I-9 Compliance
Anonymous Reporting
HRIS System
Company Branding
Custom Tabs and Fields
Bulk Data Import
Customizable Employee Profile
+ 70 more unique features
Only in When I Work (34)
Permission Management
Role Permissions
Coverage Forecasting
Custom Reporting
Custom Unit Forecasting
Labor Cost Visibility
Labor Forecasting
Overtime Alerts
In-App Notifications
Team Messaging
API Access
Payroll Integration
SAML/SSO
Webhooks
Advanced Scheduling Rules
Auto Scheduling
Callout Reporting
Color-Coded Positions
Employee Scheduling
Labor Sharing
+ 14 more unique features
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