Square Appointments vs When2meet
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Square Appointments offers more features (88 vs 8) and more integrations (12 vs 0). Starting price: Square Appointments at Free vs When2meet at $5/mo. Square Appointments has 88 unique features while When2meet has 8 unique features, with 0 features in common.
| Square Appointments | When2meet | |
|---|---|---|
| Category | Scheduling & Booking | Scheduling & Booking |
| Total Features | 88 | 8 |
| AI-Powered Features | 1 | 0 |
| Starting Price | Free | $5/mo |
| Pricing Tiers | 4 | 4 |
| Integrations | 12 | 0 |
| Shared Features | 0 | |
| Shared Integrations | 0 | |
| Data Quality | 95% | 50% |
Feature Comparison by Category
AI (1 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Square Assistant |
Banking (3 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Next-Business-Day Transfers | ||
| Same-Day and Instant Transfers | ||
| Square Banking |
Booking (2 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Cancellation Policy and No-Show Fees | ||
| Free Online Booking Website |
Communication (11 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Appointment Confirmations | ||
| Appointment Reminders | ||
| Call to Text and Voicemail Transcription | ||
| Custom Notifications | ||
| Dedicated Business Phone Number | ||
| Do Not Disturb | ||
| Message New Customers | ||
| PDF Sharing | ||
| SMS Customizations | ||
| Send Service Messages via SMS and Email | ||
| Square Messages |
Core Scheduling (0 vs 1)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Date Selection |
Customer Management (5 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Automatic Customer Data Collection | ||
| Customer Directory | ||
| Customer Profiles and Notes | ||
| Customer Segmentation | ||
| Customer Transaction History |
Data Management (3 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Attach Contracts and Documents | ||
| Collect Important Client Information | ||
| Import Existing Customers |
E-Commerce (2 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Online Store | ||
| Square Websites |
Hardware (1 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Hardware Support |
Integration (6 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Bookings API | ||
| Facebook and Google Integrations | ||
| Google Calendar Sync | ||
| Instagram Integration | ||
| Square Staff Integration | ||
| Website Integration |
Internationalization (0 vs 1)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Time Zone Support |
Inventory (4 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Barcode Scanning | ||
| Low-Stock Alerts | ||
| Multi-Location Stock Management | ||
| Unlimited Items and Item Search |
Invoicing (1 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Professional Invoices |
Marketing (10 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Automated Campaigns | ||
| Coupons | ||
| Customized Receipts | ||
| Email Marketing | ||
| Google Reviews Monitoring | ||
| Loyalty Rewards Program | ||
| Physical and eGift Cards | ||
| Promotions and Bonus Points | ||
| Square Go Marketplace | ||
| Text Message Marketing |
Monetization (0 vs 1)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Optional Donations |
Payments (11 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Afterpay | ||
| Appointment Deposits | ||
| Card on File | ||
| Cash App Pay | ||
| Digital Wallets in Booking Flow | ||
| Discounts and Refunds | ||
| Key-in Payments | ||
| Manual Entry or Card on File | ||
| Offline Payments | ||
| Prepayments and Automatic Contracts | ||
| Tap to Pay on iPhone and Android |
Point of Sale (1 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Combined Service and Product Checkout |
Pricing Model (0 vs 1)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Free Service |
Reporting (4 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Future Bookings Report | ||
| Sales Reports | ||
| Service Cost Tracking | ||
| Team Performance Reports |
Scheduling (9 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Class Booking | ||
| Custom Scheduling | ||
| Daily Booking Limit | ||
| Multi-Location Management | ||
| Multi-Staff Appointment Booking | ||
| Processing Time | ||
| Resource Management | ||
| Unlimited Staff Calendars | ||
| Waitlist |
Security (1 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Data Security (PCI Compliance) |
Staff Management (13 vs 0)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Clock In and Out with Passcodes or Badges | ||
| Commission Tiers | ||
| Individual Employee Accounts | ||
| Labor-versus-Sales Reporting | ||
| Multiple Wage Rates | ||
| Shift Scheduling | ||
| Team Chats and File Sharing | ||
| Team Permission Control | ||
| Time Off and Trade Shifts | ||
| Timecard Reporting | ||
| Tip Pooling and Commission Tracking | ||
| Unlimited Permission Sets | ||
| Unlimited Personal Passcodes |
Survey Type (0 vs 2)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Days of the Week Survey | ||
| Specific Dates Survey |
Time Constraints (0 vs 1)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Time Window Selection |
User Interface (0 vs 1)
| Feature | Square Appointments | When2meet |
|---|---|---|
| Calendar Manipulation |
Unique Features
Only in Square Appointments (88)
Square Assistant
Next-Business-Day Transfers
Same-Day and Instant Transfers
Square Banking
Cancellation Policy and No-Show Fees
Free Online Booking Website
Appointment Confirmations
Appointment Reminders
Call to Text and Voicemail Transcription
Custom Notifications
Dedicated Business Phone Number
Do Not Disturb
Message New Customers
PDF Sharing
Send Service Messages via SMS and Email
SMS Customizations
Square Messages
Automatic Customer Data Collection
Customer Directory
Customer Profiles and Notes
+ 68 more unique features
Only in When2meet (8)
Date Selection
Time Zone Support
Optional Donations
Free Service
Days of the Week Survey
Specific Dates Survey
Time Window Selection
Calendar Manipulation
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