Smartsheet vs Todoist
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Smartsheet offers more features (118 vs 59) and more integrations (13 vs 4). Starting price: Smartsheet at $12.99/mo vs Todoist at Free. Smartsheet has 117 unique features while Todoist has 58 unique features, with 1 features in common.
| Smartsheet | Todoist | |
|---|---|---|
| Category | Project Management | Project Management |
| Total Features | 118 | 59 |
| AI-Powered Features | 6 | 7 |
| Starting Price | $12.99/mo | Free |
| Pricing Tiers | 4 | 3 |
| Integrations | 13 | 4 |
| Shared Features | 1 | |
| Shared Integrations | 0 | |
| Data Quality | 95% | 90% |
Feature Comparison by Category
AI (4 vs 4)
| Feature | Smartsheet | Todoist |
|---|---|---|
| AI-powered Intelligence | ||
| Analyze Data | ||
| Email Assist | ||
| Filter Assist | ||
| Generate Formulas | ||
| Task Assist | ||
| Text and Summaries | ||
| Todoist Assist |
Access Control (2 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Dynamic View | ||
| Lock or Unlock Rows and Columns |
Administration (7 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Account Discovery | ||
| Admin Center | ||
| Group Management | ||
| System Admin Fallback | ||
| User Account Provisioning | ||
| User Management | ||
| User Merge |
Analytics (3 vs 3)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Activity History | ||
| Completed Tasks Archive | ||
| Pivot App | ||
| Plan Insights | ||
| Productivity Visualizations | ||
| Work Insights |
Audit Trail (2 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Activity Log | ||
| Cell History |
Automation (0 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Todoist Agents |
Collaboration (5 vs 4)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Assigned Tasks | ||
| Client Collaboration Portals | ||
| Comments | ||
| Conversations | ||
| File Uploads | ||
| Proofing | ||
| Role-based Visibility | ||
| Shared Projects |
Customization (3 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Custom Colors & Logos | ||
| Custom Email Domains | ||
| Custom Welcome and Help Screens | ||
| Themes |
Data Collection (2 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Conditional Form Logic | ||
| Forms |
Data Export (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Export Sheet |
Data Integration (3 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Connectors | ||
| Data Shuttle | ||
| DataMesh |
Data Management (7 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Auto Backups | ||
| Cell Linking | ||
| Column Links | ||
| Data Retention Policies | ||
| Filters | ||
| Rich Formulas | ||
| Schedule Backups | ||
| Unlimited Sheets |
Developer Tools (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| API Calls |
Digital Asset Management (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Brandfolder by Smartsheet |
Document Management (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Document Builder |
File Management (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| File Library |
Formatting (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Conditional Formatting |
Formulas (2 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Column Formulas | ||
| Cross-sheet Formulas |
Gamification (0 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Todoist Karma |
IT Operations (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| IT Portfolio Management |
Integration (0 vs 4)
| Feature | Smartsheet | Todoist |
|---|---|---|
| 80+ Integrations | ||
| Browser Extensions | ||
| Calendar Integration | ||
| Email Integration |
Integrations (9 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Adobe Creative Cloud Extension | ||
| Directory Integrations | ||
| Docusign E-signature Integration | ||
| Google Workspace Integration | ||
| Microsoft Office 365 Integration | ||
| Power BI Integration | ||
| Slack Integration | ||
| Tableau Integration | ||
| Third-party App Integration |
Low-Code Development (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| WorkApps |
Mobile (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Mobile App |
Notifications (4 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Alerts and Notifications | ||
| Reminders | ||
| Send Alert to Microsoft Teams | ||
| Send Alert to Slack |
Organization (1 vs 5)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Collections | ||
| Labels | ||
| Personal Projects | ||
| Priorities | ||
| Projects | ||
| Sections & Sub-tasks |
Platform (0 vs 4)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Desktop Apps | ||
| Mobile Apps | ||
| Wearable Support | ||
| Web App |
Portfolio Management (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Control Center |
Productivity (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Templates |
Project Management (4 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Baselines | ||
| Dependencies | ||
| Milestone and Dependency Tracking | ||
| Project and Portfolio Management |
Reporting (7 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| AI-powered Reporting for Customers | ||
| Chargeback Reports | ||
| Event Reporting | ||
| Portfolio-level Dashboards | ||
| Report Grouping and Summary | ||
| Unlimited Dashboards | ||
| Unlimited Reports |
Resource Management (4 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Resource Management by Smartsheet | ||
| Resource Utilization and Forecasting | ||
| Team Workload Tracking | ||
| Workload Balancing and Capacity Planning |
Security (8 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Customer Managed Encryption Key | ||
| Data Egress | ||
| Domain Validation | ||
| Enterprise Access Controls | ||
| Private Sheets and Reports | ||
| SAML-based SSO | ||
| SOC2 Type II Certification | ||
| Safe Sharing | ||
| Single Sign-On (SSO) |
Service Management (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Client Delivery and Success Management |
Services (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Smartsheet Professional Services |
Sharing (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Publish Sheets, Reports, and Dashboards |
Support (7 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Enterprise Plan Manager | ||
| Help & Learning Content | ||
| Premium Support Package | ||
| Smartsheet Community | ||
| Standard Support Package | ||
| Technical Account Managers | ||
| Web-based Ticketing |
Sync (0 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Multi-Device Sync |
Task Capture (0 vs 2)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Quick Add | ||
| Ramble |
Task Management (0 vs 6)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Custom Task Reminders | ||
| Recurring Due Dates | ||
| Recurring Tasks | ||
| Task Descriptions | ||
| Task Duration | ||
| Task Reminders |
Task Processing (0 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Natural Language Processing |
Team Management (0 vs 10)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Centralized Team Billing | ||
| Custom Team Filters | ||
| Project Sharing via Link | ||
| Public and Private Team Projects | ||
| Team Activity Logs | ||
| Team Members & Guests | ||
| Team Project Folders | ||
| Team Projects | ||
| Team Roles & Permissions | ||
| Team Workspace |
Templates (0 vs 2)
| Feature | Smartsheet | Todoist |
|---|---|---|
| 50+ Project Templates | ||
| Shared Templates |
Training (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Smartsheet University |
UI/UX (0 vs 1)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Drag-and-Drop Planning |
User Management (2 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Provisional Members | ||
| Unlimited Viewers |
View (0 vs 7)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Board Layout | ||
| Calendar Layout | ||
| Custom Filters | ||
| Filter Views | ||
| List Layout | ||
| Today View | ||
| Upcoming View |
Views (7 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Board View | ||
| Calendar App | ||
| Calendar View | ||
| Gantt View | ||
| Kanban View | ||
| Table View | ||
| Timeline View |
Work Management (1 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Assign People |
Workflow Automation (9 vs 0)
| Feature | Smartsheet | Todoist |
|---|---|---|
| Approval Requests | ||
| Assign People Action | ||
| Automated Triggers | ||
| Bridge | ||
| Centralized Intake and Approval Workflows | ||
| Clear Cell | ||
| Move or Copy Row | ||
| Record a Date | ||
| Update Requests |
Unique Features
Only in Smartsheet (117)
Dynamic View
Lock or Unlock Rows and Columns
Account Discovery
Admin Center
Group Management
System Admin Fallback
User Account Provisioning
User Management
User Merge
AI-powered Intelligence
Analyze Data
Generate Formulas
Text and Summaries
Pivot App
Plan Insights
Work Insights
Activity Log
Cell History
Client Collaboration Portals
Conversations
+ 97 more unique features
Only in Todoist (58)
Email Assist
Filter Assist
Task Assist
Todoist Assist
Activity History
Completed Tasks Archive
Productivity Visualizations
Todoist Agents
Assigned Tasks
File Uploads
Shared Projects
Themes
Auto Backups
Todoist Karma
80+ Integrations
Browser Extensions
Calendar Integration
Email Integration
Labels
Personal Projects
+ 38 more unique features
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