Shiftbase vs When I Work
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Shiftbase offers more features (67 vs 35) and more integrations (6 vs 4). Starting price: Shiftbase at $4/mo vs When I Work at $2.5/mo. Shiftbase has 62 unique features while When I Work has 30 unique features, with 5 features in common.
| Shiftbase | When I Work | |
|---|---|---|
| Category | HR & Payroll | HR & Payroll |
| Total Features | 67 | 35 |
| AI-Powered Features | 1 | 3 |
| Starting Price | $4/mo | $2.5/mo |
| Pricing Tiers | 6 | 3 |
| Integrations | 6 | 4 |
| Shared Features | 5 | |
| Shared Integrations | 0 | |
| Data Quality | 90% | 80% |
Feature Comparison by Category
Administration (4 vs 2)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Custom Fields | ||
| Customizable Permissions | ||
| Departments Management | ||
| Permission Management | ||
| Role Permissions | ||
| Team Management |
Analytics (4 vs 6)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Coverage Forecasting | ||
| Custom Reporting | ||
| Custom Unit Forecasting | ||
| Forecast | ||
| Insights+ | ||
| Labor Cost Visibility | ||
| Labor Forecasting | ||
| Overtime Alerts | ||
| Turnover Registration | ||
| Weather Forecast |
Communication (6 vs 2)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Diary | ||
| In-App Notifications | ||
| News & Updates | ||
| News Comments | ||
| News File Attachments | ||
| Notifications | ||
| Team Messaging | ||
| Team Notes |
Compliance (3 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Compliance Add-on | ||
| Labor Law Compliance | ||
| Minijob Contracts (Germany) |
Financial (1 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Budget Management |
HR (10 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Absence Management | ||
| Absence Tracking | ||
| Contract Management | ||
| Custom Absence Types | ||
| Employee Files | ||
| Employee Notes | ||
| HR (Coming Soon) | ||
| Holiday Hours | ||
| Time-off Balance Expirations |
Integration (0 vs 4)
| Feature | Shiftbase | When I Work |
|---|---|---|
| API Access | ||
| Payroll Integration | ||
| SAML/SSO | ||
| Webhooks |
Integrations (3 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| API Access | ||
| App Center | ||
| App Center+ |
Localization (1 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Multilanguage Support |
Mobile (1 vs 1)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Mobile App | ||
| Mobile App (iPhone & Android) |
Payroll (4 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Advanced Surcharges | ||
| Basic Surcharges | ||
| Hourly Wage Management | ||
| Payroll Integration |
Reporting (1 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Basic Reports |
Scheduling (15 vs 15)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Advanced Scheduling Rules | ||
| Auto Scheduling | ||
| Automatic Scheduling (Coming Soon) | ||
| Availability Management | ||
| Availability Rules | ||
| Basic Scheduling | ||
| Calendar Events | ||
| Callout Reporting | ||
| Color-Coded Positions | ||
| Employee Scheduling | ||
| Flexpool | ||
| Labor Sharing | ||
| Multi-Location Scheduling | ||
| Multi-Week Scheduling | ||
| Open Shifts |
Security (2 vs 0)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Clock Locations | ||
| Multi-Factor Authentication (MFA) |
Support (0 vs 2)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Help Center | ||
| Live Chat Support |
Time Tracking (12 vs 3)
| Feature | Shiftbase | When I Work |
|---|---|---|
| Automatic Timesheet Generation | ||
| Break Rules | ||
| Clock In and Out | ||
| Close Day | ||
| GPS Clock-Ins | ||
| Geofencing | ||
| Kiosk Punch Clock | ||
| Manual Time Entry | ||
| Meal Registration | ||
| Plus/Minus Hours | ||
| Punch Time Rounding | ||
| Time Tracking | ||
| Timesheet Conflicts Detection | ||
| Unlimited Kiosk Punch Clocks |
Unique Features
Only in Shiftbase (62)
Custom Fields
Customizable Permissions
Departments Management
Team Management
Forecast
Insights+
Turnover Registration
Weather Forecast
Diary
News & Updates
News Comments
News File Attachments
Notifications
Team Notes
Compliance Add-on
Labor Law Compliance
Minijob Contracts (Germany)
Budget Management
Absence Management
Absence Tracking
+ 42 more unique features
Only in When I Work (30)
Permission Management
Role Permissions
Coverage Forecasting
Custom Reporting
Custom Unit Forecasting
Labor Cost Visibility
Labor Forecasting
Overtime Alerts
In-App Notifications
Team Messaging
SAML/SSO
Webhooks
Mobile App
Advanced Scheduling Rules
Auto Scheduling
Callout Reporting
Color-Coded Positions
Labor Sharing
Multi-Location Scheduling
Multi-Week Scheduling
+ 10 more unique features
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