Patriot Software vs When I Work
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Patriot Software offers more features (71 vs 35) and more integrations (6 vs 4). Starting price: Patriot Software at $6/mo vs When I Work at $2.5/mo. Patriot Software has 71 unique features while When I Work has 35 unique features, with 0 features in common.
| Patriot Software | When I Work | |
|---|---|---|
| Category | HR & Payroll | HR & Payroll |
| Total Features | 71 | 35 |
| AI-Powered Features | 0 | 3 |
| Starting Price | $6/mo | $2.5/mo |
| Pricing Tiers | 7 | 3 |
| Integrations | 6 | 4 |
| Shared Features | 0 | |
| Shared Integrations | 0 | |
| Data Quality | 90% | 80% |
Feature Comparison by Category
Accounting (14 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| 1099 and 1096 Generation | ||
| Account Reconciliation | ||
| Accounting Software | ||
| Bank Transaction Imports | ||
| Custom Invoice Templates | ||
| Estimate Creation | ||
| Expense Tracking | ||
| Invoice Management | ||
| Invoice Payment Reminders | ||
| Receipt and Document Management | ||
| Recurring Invoices | ||
| Subaccounts | ||
| Transaction Editing | ||
| Vendor Management |
Administration (0 vs 2)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Permission Management | ||
| Role Permissions |
Analytics (0 vs 6)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Coverage Forecasting | ||
| Custom Reporting | ||
| Custom Unit Forecasting | ||
| Labor Cost Visibility | ||
| Labor Forecasting | ||
| Overtime Alerts |
Automation (1 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Auto Payroll |
Communication (0 vs 2)
| Feature | Patriot Software | When I Work |
|---|---|---|
| In-App Notifications | ||
| Team Messaging |
Data Management (1 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Data Import |
Employee Management (4 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Contractor Portal | ||
| Employee Self-Onboarding | ||
| Employee Self-Service Portal | ||
| Time-Off Accruals |
HR Management (2 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| HR Compliance Center | ||
| HR Software Add-on |
Integration (0 vs 4)
| Feature | Patriot Software | When I Work |
|---|---|---|
| API Access | ||
| Payroll Integration | ||
| SAML/SSO | ||
| Webhooks |
Integrations (4 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| 401(k) Integration | ||
| Accounting Software Integration | ||
| Health Benefits Integration | ||
| Workers' Compensation Integration |
Mobile (2 vs 1)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Mobile App | ||
| Mobile App Access | ||
| Mobile Friendly Interface |
Onboarding (1 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Payroll Setup Wizard |
Payment Processing (4 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| ACH Payments | ||
| Check Printing | ||
| Credit Card Payments | ||
| Free Direct Deposit |
Payroll (8 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Contractor Payroll | ||
| Customizable Hours and Deductions | ||
| Departments | ||
| Multiple Locations | ||
| Multiple Pay Rates | ||
| Net to Gross Payroll Tool | ||
| On-the-Fly Pay Rate Changes | ||
| Online Payroll Processing |
Reporting (5 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Comprehensive Payroll Reports | ||
| Financial Reporting | ||
| Payroll Details Report | ||
| Payroll Tax Deposit Report | ||
| Payroll Tax Liabilities Report |
Scheduling (0 vs 15)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Advanced Scheduling Rules | ||
| Auto Scheduling | ||
| Callout Reporting | ||
| Color-Coded Positions | ||
| Employee Scheduling | ||
| Labor Sharing | ||
| Multi-Location Scheduling | ||
| Multi-Week Scheduling | ||
| OpenShifts | ||
| Overlapping OpenShifts | ||
| Schedule Templates | ||
| Shift Swaps | ||
| Shift-Specific Task Lists | ||
| Time Zone Toggle | ||
| Time-Off Requests |
Security (2 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Multi-Factor Authentication | ||
| SOC2 Type II Compliance |
Services (1 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Bookkeeping Service Add-on |
Support (2 vs 2)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Free Payroll Setup Assistance | ||
| Free USA-Based Support | ||
| Help Center | ||
| Live Chat Support |
Tax Compliance (8 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| 1099 Form Generation | ||
| 1099 e-Filing | ||
| Federal Tax Filing & Deposits | ||
| Local Tax Filing & Deposits | ||
| State Tax Filing & Deposits | ||
| Tax Filing Reliability Guarantee | ||
| W-2 Generation | ||
| Year-End Tax Filings |
Time Tracking (9 vs 3)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Automatic Overtime Calculation | ||
| Custom Overtime Rules | ||
| GPS Clock-Ins | ||
| Geofencing | ||
| Hourly Time Card Format | ||
| Salary Time Card Format | ||
| Time & Attendance Software Add-on | ||
| Time Card Approval Workflow | ||
| Time Card History Tracking | ||
| Time Tracking | ||
| Time-Off Tracking | ||
| Timecard Reminders |
User Management (3 vs 0)
| Feature | Patriot Software | When I Work |
|---|---|---|
| Multi-User Access with Permissions | ||
| Unlimited Users | ||
| User-Based Permissions |
Unique Features
Only in Patriot Software (71)
1099 and 1096 Generation
Account Reconciliation
Accounting Software
Bank Transaction Imports
Custom Invoice Templates
Estimate Creation
Expense Tracking
Invoice Management
Invoice Payment Reminders
Receipt and Document Management
Recurring Invoices
Subaccounts
Transaction Editing
Vendor Management
Auto Payroll
Data Import
Contractor Portal
Employee Self-Onboarding
Employee Self-Service Portal
Time-Off Accruals
+ 51 more unique features
Only in When I Work (35)
Permission Management
Role Permissions
Coverage Forecasting
Custom Reporting
Custom Unit Forecasting
Labor Cost Visibility
Labor Forecasting
Overtime Alerts
In-App Notifications
Team Messaging
API Access
Payroll Integration
SAML/SSO
Webhooks
Mobile App
Advanced Scheduling Rules
Auto Scheduling
Callout Reporting
Color-Coded Positions
Employee Scheduling
+ 15 more unique features
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