M-Files vs OpenText
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
M-Files offers fewer features (21 vs 140) and fewer integrations (14 vs 17). Starting price: M-Files at Free vs OpenText at Contact Sales. M-Files has 21 unique features while OpenText has 140 unique features, with 0 features in common.
| M-Files | OpenText | |
|---|---|---|
| Category | Document Management | Document Management |
| Total Features | 21 | 140 |
| AI-Powered Features | 7 | 19 |
| Starting Price | Free | Contact Sales |
| Pricing Tiers | 1 | 0 |
| Integrations | 14 | 17 |
| Shared Features | 0 | |
| Shared Integrations | 1 | |
| Data Quality | 75% | 75% |
Feature Comparison by Category
AI (0 vs 14)
| Feature | M-Files | OpenText |
|---|---|---|
| AI-Ready Information Management | ||
| Aviator AI | ||
| Aviator Studio | ||
| Business Network Aviator | ||
| Content Aviator | ||
| Cybersecurity Aviator | ||
| DevOps Aviator | ||
| Experience Aviator | ||
| Fax Aviator | ||
| Intelligent Classification | ||
| Knowledge Discovery | ||
| MyAviator | ||
| OpenText Discovery | ||
| Service Management Aviator |
AIOps (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| AI Operations Management |
APIs (0 vs 2)
| Feature | M-Files | OpenText |
|---|---|---|
| API Bundle | ||
| Cloud APIs |
Analytics (0 vs 4)
| Feature | M-Files | OpenText |
|---|---|---|
| Analytics Platform | ||
| Business Intelligence and Reporting | ||
| Contact Center Analytics | ||
| Data Lakehouse & Analytics |
Archiving (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Retain |
Artificial Intelligence (4 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| AI-Ready Work Environment | ||
| Agentic Metadata Automation | ||
| Aino AI Fabric | ||
| Natural Language Processing |
Asset Management (0 vs 3)
| Feature | M-Files | OpenText |
|---|---|---|
| Asset Management | ||
| Universal Discovery and CMDB | ||
| ZENworks Asset Management |
Automation (2 vs 3)
| Feature | M-Files | OpenText |
|---|---|---|
| Automation Center | ||
| Document Automation | ||
| Network Automation | ||
| Process Automation | ||
| Workflow Automation |
Backup & Recovery (0 vs 2)
| Feature | M-Files | OpenText |
|---|---|---|
| Data Protector | ||
| Data Protector for Cloud Workloads |
Cloud (0 vs 5)
| Feature | M-Files | OpenText |
|---|---|---|
| Cloud Management | ||
| On-Premises Deployment | ||
| Private Cloud | ||
| Public Cloud Deployment | ||
| Sovereign Cloud |
Collaboration (1 vs 4)
| Feature | M-Files | OpenText |
|---|---|---|
| Content Collaboration | ||
| Filr | ||
| GroupWise | ||
| Hybrid Workspaces | ||
| Secure Collaboration |
Communications (0 vs 6)
| Feature | M-Files | OpenText |
|---|---|---|
| Core Fax | ||
| Core Messaging | ||
| Customer Communications | ||
| Enterprise Messaging | ||
| Fax Solutions | ||
| Output Transformation Server |
Content Management (0 vs 6)
| Feature | M-Files | OpenText |
|---|---|---|
| Content Management | ||
| Content Management System | ||
| Content Manager | ||
| Digital Asset Management | ||
| Document Management | ||
| Web CMS |
Customer Experience (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Customer Journey Management |
Cybersecurity (0 vs 30)
| Feature | M-Files | OpenText |
|---|---|---|
| Access Manager | ||
| Advanced Authentication | ||
| Adversary Signals | ||
| Application Security Testing | ||
| Behavioral Signals | ||
| Cybersecurity for SMBs & MSPs | ||
| Data Access Governance | ||
| Data Discovery & Risk Insights | ||
| Data Privacy & Protection | ||
| Dynamic Application Security Testing | ||
| Endpoint Forensics & Response | ||
| Endpoint Investigator | ||
| Enterprise Security Manager | ||
| Forensic | ||
| Forensic Equipment |
Data Management (0 vs 3)
| Feature | M-Files | OpenText |
|---|---|---|
| Customer Data Platform | ||
| Data Discovery | ||
| Information Archiving |
DevOps (0 vs 10)
| Feature | M-Files | OpenText |
|---|---|---|
| Application Quality Management | ||
| DevOps Platform | ||
| Enterprise Performance Engineering | ||
| Functional Testing | ||
| Functional Testing Lab for Mobile and Web | ||
| Functional Testing for Developers | ||
| Performance Engineering | ||
| Professional Performance Engineering | ||
| Service Virtualization | ||
| Software Delivery Management |
Device Management (0 vs 4)
| Feature | M-Files | OpenText |
|---|---|---|
| Endpoint Management | ||
| ZENworks Configuration Management | ||
| ZENworks Endpoint Software Patch Management | ||
| ZENworks Suite |
Document Management (2 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| Context-First Document Management | ||
| Metadata-Driven Organization |
Document Processing (0 vs 2)
| Feature | M-Files | OpenText |
|---|---|---|
| Capture and Intelligent Document Processing | ||
| File Content Extraction |
Governance (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Data Compliance |
Industry Solutions (0 vs 6)
| Feature | M-Files | OpenText |
|---|---|---|
| Content Management for Engineering | ||
| Content Management for Government | ||
| Documentum Content Management for Life Sciences | ||
| EMR Integration | ||
| Financial Hub | ||
| SWIFT Service Bureau |
Information Architecture (1 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| Enterprise Knowledge Graph |
Infrastructure (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Open Enterprise Server |
Integration (2 vs 10)
| Feature | M-Files | OpenText |
|---|---|---|
| AppEnhancer | ||
| B2B Integration | ||
| B2B Integration Enterprise | ||
| B2B Integration Essentials | ||
| B2B Integration Foundation | ||
| Content Cloud integrations for Microsoft 365 | ||
| Content Cloud integrations for Salesforce | ||
| Content Cloud solutions for Guidewire | ||
| Content Management for SAP SuccessFactors | ||
| Data Integrator | ||
| Microsoft 365 Native Integration | ||
| Microsoft Copilot Integration |
Knowledge Management (1 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| Knowledge Capture and Reuse |
Legal Tech (0 vs 6)
| Feature | M-Files | OpenText |
|---|---|---|
| Core Insight | ||
| Core Legal Hold | ||
| Investigation Tools | ||
| Legal Knowledge Management | ||
| eDiscovery | ||
| eDiscovery Platform |
Observability (0 vs 6)
| Feature | M-Files | OpenText |
|---|---|---|
| Application Observability | ||
| Cloud Network Observability | ||
| Infrastructure Observability | ||
| Network Node Manager | ||
| Network Observability | ||
| Network Operations Management |
Product Experience (2 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| 30-Day Free Trial | ||
| Interactive Product Demo |
Project Management (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Project and Portfolio Management |
Security (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Built-in Security and Compliance |
Security & Compliance (4 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| Document Access Control | ||
| Microsoft Purview Compliance Extension | ||
| Permission-Aware AI Access | ||
| Security & Compliance Automation |
Service Management (0 vs 2)
| Feature | M-Files | OpenText |
|---|---|---|
| Service Management | ||
| ZENworks Service Desk |
Services (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Aviator AI Services |
Supply Chain (0 vs 3)
| Feature | M-Files | OpenText |
|---|---|---|
| Supply Chain Orchestration | ||
| Supply Chain Traceability | ||
| Trading Grid |
User Experience (2 vs 0)
| Feature | M-Files | OpenText |
|---|---|---|
| Contextual Views | ||
| Workspaces |
Web (0 vs 1)
| Feature | M-Files | OpenText |
|---|---|---|
| Web Optimization |
Unique Features
Only in M-Files (21)
Agentic Metadata Automation
AI-Ready Work Environment
Aino AI Fabric
Natural Language Processing
Document Automation
Workflow Automation
Content Collaboration
Context-First Document Management
Metadata-Driven Organization
Enterprise Knowledge Graph
Microsoft 365 Native Integration
Microsoft Copilot Integration
Knowledge Capture and Reuse
30-Day Free Trial
Interactive Product Demo
Document Access Control
Microsoft Purview Compliance Extension
Permission-Aware AI Access
Security & Compliance Automation
Contextual Views
+ 1 more unique features
Only in OpenText (140)
AI-Ready Information Management
Aviator AI
Aviator Studio
Business Network Aviator
Content Aviator
Cybersecurity Aviator
DevOps Aviator
Experience Aviator
Fax Aviator
Intelligent Classification
Knowledge Discovery
MyAviator
OpenText Discovery
Service Management Aviator
AI Operations Management
Analytics Platform
Business Intelligence and Reporting
Contact Center Analytics
Data Lakehouse & Analytics
API Bundle
+ 120 more unique features
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