Deputy vs When I Work
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Deputy offers more features (50 vs 35) and fewer integrations (3 vs 4). Starting price: Deputy at $1.5/mo vs When I Work at $2.5/mo. Deputy has 46 unique features while When I Work has 31 unique features, with 4 features in common.
| Deputy | When I Work | |
|---|---|---|
| Category | HR & Payroll | HR & Payroll |
| Total Features | 50 | 35 |
| AI-Powered Features | 3 | 3 |
| Starting Price | $1.5/mo | $2.5/mo |
| Pricing Tiers | 8 | 3 |
| Integrations | 3 | 4 |
| Shared Features | 4 | |
| Shared Integrations | 0 | |
| Data Quality | 90% | 80% |
Feature Comparison by Category
Administration (0 vs 2)
| Feature | Deputy | When I Work |
|---|---|---|
| Permission Management | ||
| Role Permissions |
Analytics (6 vs 6)
| Feature | Deputy | When I Work |
|---|---|---|
| Analytics+ | ||
| Business Insights | ||
| Coverage Forecasting | ||
| Custom Reporting | ||
| Custom Unit Forecasting | ||
| Demand Forecasting | ||
| Labor Cost Visibility | ||
| Labor Forecasting | ||
| Labor Optimization | ||
| Overtime Alerts | ||
| Reporting & Analytics | ||
| Wage & Labor Budgets |
Automation (2 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Auto-approvals | ||
| Timesheet Auto Approval |
Communication (2 vs 2)
| Feature | Deputy | When I Work |
|---|---|---|
| Communication & Messaging | ||
| In-App Notifications | ||
| Messaging+ | ||
| Team Messaging |
Compliance (7 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Active Attestation | ||
| Advanced Labor Law Compliance | ||
| Break Planning Compliance | ||
| Fair Workweek Compliance | ||
| Health & Safety | ||
| Labor Law Compliance | ||
| Overtime Management |
Customization (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Custom Shift Fields |
Development (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Sandbox Environment |
Employee Engagement (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Shift Pulse™ |
HR (5 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Document Management | ||
| HR (Add-on) | ||
| Leave & Availability Management | ||
| New Hire Onboarding | ||
| Performance Management |
Integration (0 vs 4)
| Feature | Deputy | When I Work |
|---|---|---|
| API Access | ||
| Payroll Integration | ||
| SAML/SSO | ||
| Webhooks |
Integrations (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Payroll & POS Integrations |
Management (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Location Hierarchies |
Mobile (1 vs 1)
| Feature | Deputy | When I Work |
|---|---|---|
| Mobile App |
Monitoring (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Attendance Tracking |
Payroll (3 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Pay Centers | ||
| Pay Rate Builder | ||
| Premium Pay Requirements |
Scheduling (8 vs 15)
| Feature | Deputy | When I Work |
|---|---|---|
| Advanced Scheduling | ||
| Advanced Scheduling Rules | ||
| Auto Scheduling | ||
| Callout Reporting | ||
| Color-Coded Positions | ||
| Employee Scheduling | ||
| Labor Sharing | ||
| Micro-scheduling | ||
| Multi-Location Scheduling | ||
| Multi-Week Scheduling | ||
| OpenShifts | ||
| Overlapping OpenShifts | ||
| Schedule Templates | ||
| Shift Confirmations | ||
| Shift Replacement & Finding |
Security (2 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Custom Access Levels | ||
| Single Sign-On (SSO) |
Support (2 vs 2)
| Feature | Deputy | When I Work |
|---|---|---|
| 24/7 Live Chat Support | ||
| Dedicated Customer Success Manager | ||
| Help Center | ||
| Live Chat Support |
Task Management (1 vs 0)
| Feature | Deputy | When I Work |
|---|---|---|
| Task Management |
Time Tracking (5 vs 3)
| Feature | Deputy | When I Work |
|---|---|---|
| Advanced Timesheets | ||
| Biometrics | ||
| Custom Timesheet Fields | ||
| GPS Clock-Ins | ||
| Geofencing | ||
| Time Clock App | ||
| Time Tracking |
Unique Features
Only in Deputy (46)
Analytics+
Business Insights
Demand Forecasting
Labor Optimization
Reporting & Analytics
Wage & Labor Budgets
Auto-approvals
Timesheet Auto Approval
Communication & Messaging
Messaging+
Active Attestation
Advanced Labor Law Compliance
Break Planning Compliance
Fair Workweek Compliance
Health & Safety
Labor Law Compliance
Overtime Management
Custom Shift Fields
Sandbox Environment
Shift Pulse™
+ 26 more unique features
Only in When I Work (31)
Permission Management
Role Permissions
Coverage Forecasting
Custom Reporting
Custom Unit Forecasting
Labor Cost Visibility
Labor Forecasting
Overtime Alerts
In-App Notifications
Team Messaging
API Access
Payroll Integration
SAML/SSO
Webhooks
Advanced Scheduling Rules
Callout Reporting
Color-Coded Positions
Labor Sharing
Multi-Location Scheduling
Multi-Week Scheduling
+ 11 more unique features
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