Smartsheet vs WorkflowMax
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Smartsheet offers more features (118 vs 43) and more integrations (13 vs 5). Starting price: Smartsheet at $12.99/mo vs WorkflowMax at Free. Smartsheet has 117 unique features while WorkflowMax has 42 unique features, with 1 features in common.
| Smartsheet | WorkflowMax | |
|---|---|---|
| Category | Project Management | Project Management |
| Total Features | 118 | 43 |
| AI-Powered Features | 6 | 0 |
| Starting Price | $12.99/mo | Free |
| Pricing Tiers | 4 | 3 |
| Integrations | 13 | 5 |
| Shared Features | 1 | |
| Shared Integrations | 0 | |
| Data Quality | 95% | 80% |
Feature Comparison by Category
AI (4 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| AI-powered Intelligence | ||
| Analyze Data | ||
| Generate Formulas | ||
| Text and Summaries |
Access Control (2 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Dynamic View | ||
| Lock or Unlock Rows and Columns |
Administration (7 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Account Discovery | ||
| Admin Center | ||
| Group Management | ||
| System Admin Fallback | ||
| User Account Provisioning | ||
| User Management | ||
| User Merge |
Analytics (3 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Pivot App | ||
| Plan Insights | ||
| Work Insights |
Audit Trail (2 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Activity Log | ||
| Cell History |
Automation (0 vs 2)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Bulk Actions | ||
| Custom Notifications |
CRM (0 vs 3)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Client Groups | ||
| Client Manager | ||
| Lead Manager |
Collaboration (5 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Client Collaboration Portals | ||
| Comments | ||
| Conversations | ||
| Email and Attachments Collaboration | ||
| Proofing | ||
| Role-based Visibility |
Customization (3 vs 2)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Custom Colors & Logos | ||
| Custom Email Domains | ||
| Custom Fields | ||
| Custom Templates | ||
| Custom Welcome and Help Screens |
Data Collection (2 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Conditional Form Logic | ||
| Forms |
Data Export (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Export Sheet |
Data Integration (3 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Connectors | ||
| Data Shuttle | ||
| DataMesh |
Data Management (7 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Cell Linking | ||
| Column Links | ||
| Data Retention Policies | ||
| Filters | ||
| Rich Formulas | ||
| Schedule Backups | ||
| Unlimited Sheets |
Developer Tools (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| API Calls |
Development (0 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Sandbox |
Digital Asset Management (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Brandfolder by Smartsheet |
Document Management (1 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Document Builder | ||
| Document Management |
File Management (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| File Library |
Finance (0 vs 2)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Multi-Currency | ||
| Purchase Orders |
Formatting (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Conditional Formatting |
Formulas (2 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Column Formulas | ||
| Cross-sheet Formulas |
IT Operations (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| IT Portfolio Management |
Integration (0 vs 7)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Deep Linking | ||
| Extended API Endpoints | ||
| Import Invoices from Xero | ||
| QuickBooks Integration | ||
| Xero Integration | ||
| Xero Tax Rate Sync | ||
| Zapier Integration |
Integrations (9 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Adobe Creative Cloud Extension | ||
| Directory Integrations | ||
| Docusign E-signature Integration | ||
| Google Workspace Integration | ||
| Microsoft Office 365 Integration | ||
| Power BI Integration | ||
| Slack Integration | ||
| Tableau Integration | ||
| Third-party App Integration |
Invoicing (0 vs 2)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Advanced Invoicing | ||
| Invoicing |
Low-Code Development (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| WorkApps |
Mobile (1 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Mobile App |
Notifications (4 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Alerts and Notifications | ||
| Reminders | ||
| Send Alert to Microsoft Teams | ||
| Send Alert to Slack |
Organization (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Collections |
Portfolio Management (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Control Center |
Productivity (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Templates |
Project Management (4 vs 2)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Baselines | ||
| Dependencies | ||
| Job Board View (Kanban) | ||
| Job Management | ||
| Milestone and Dependency Tracking | ||
| Project and Portfolio Management |
Reporting (7 vs 5)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| AI-powered Reporting for Customers | ||
| Chargeback Reports | ||
| Customizable Dashboard | ||
| Event Reporting | ||
| Job Overview Dashboard | ||
| Portfolio-level Dashboards | ||
| Productivity Reporting | ||
| Report Grouping and Summary | ||
| Reporting | ||
| Scheduled Custom Reports | ||
| Unlimited Dashboards | ||
| Unlimited Reports |
Resource Management (4 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Resource Management by Smartsheet | ||
| Resource Utilization and Forecasting | ||
| Team Workload Tracking | ||
| Workload Balancing and Capacity Planning |
Sales (0 vs 2)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Quoting | ||
| Sales Pipeline Management |
Scheduling (0 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Scheduling |
Search (0 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Advanced Search |
Security (8 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Customer Managed Encryption Key | ||
| Data Egress | ||
| Domain Validation | ||
| Enterprise Access Controls | ||
| Private Sheets and Reports | ||
| SAML-based SSO | ||
| Safe Sharing | ||
| Single Sign-On (SSO) |
Service Management (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Client Delivery and Success Management |
Services (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Smartsheet Professional Services |
Sharing (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Publish Sheets, Reports, and Dashboards |
Support (7 vs 5)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Dedicated Account Manager | ||
| Enterprise Plan Manager | ||
| Guided Onboarding | ||
| Help & Learning Content | ||
| Premium Support Package | ||
| Priority Support | ||
| Professional Implementation | ||
| Quarterly Business Reviews | ||
| Smartsheet Community | ||
| Standard Support Package | ||
| Technical Account Managers | ||
| Web-based Ticketing |
Time Tracking (0 vs 4)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Integrated Calendar Time Capture | ||
| Staff Timesheet Switching | ||
| Task Copy from Previous Week | ||
| Time Tracking |
Training (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Smartsheet University |
User Interface (0 vs 1)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Drag and Drop |
User Management (2 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Provisional Members | ||
| Unlimited Viewers |
Views (7 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Board View | ||
| Calendar App | ||
| Calendar View | ||
| Gantt View | ||
| Kanban View | ||
| Table View | ||
| Timeline View |
Work Management (1 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Assign People |
Workflow Automation (9 vs 0)
| Feature | Smartsheet | WorkflowMax |
|---|---|---|
| Approval Requests | ||
| Assign People Action | ||
| Automated Triggers | ||
| Bridge | ||
| Centralized Intake and Approval Workflows | ||
| Clear Cell | ||
| Move or Copy Row | ||
| Record a Date | ||
| Update Requests |
Unique Features
Only in Smartsheet (117)
Dynamic View
Lock or Unlock Rows and Columns
Account Discovery
Admin Center
Group Management
System Admin Fallback
User Account Provisioning
User Management
User Merge
AI-powered Intelligence
Analyze Data
Generate Formulas
Text and Summaries
Pivot App
Plan Insights
Work Insights
Activity Log
Cell History
Client Collaboration Portals
Comments
+ 97 more unique features
Only in WorkflowMax (42)
Bulk Actions
Custom Notifications
Email and Attachments Collaboration
Client Groups
Client Manager
Lead Manager
Custom Fields
Custom Templates
Sandbox
Document Management
Multi-Currency
Purchase Orders
Deep Linking
Extended API Endpoints
Import Invoices from Xero
QuickBooks Integration
Xero Integration
Xero Tax Rate Sync
Zapier Integration
Advanced Invoicing
+ 22 more unique features
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