Podio vs Smartsheet
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
Podio offers fewer features (41 vs 118) and more integrations (28 vs 13). Starting price: Podio at $7.2/mo vs Smartsheet at $12.99/mo. Podio has 36 unique features while Smartsheet has 113 unique features, with 5 features in common.
| Podio | Smartsheet | |
|---|---|---|
| Category | Project Management | Project Management |
| Total Features | 41 | 118 |
| AI-Powered Features | 2 | 6 |
| Starting Price | $7.2/mo | $12.99/mo |
| Pricing Tiers | 5 | 4 |
| Integrations | 28 | 13 |
| Shared Features | 5 | |
| Shared Integrations | 6 | |
| Data Quality | 71% | 95% |
Feature Comparison by Category
AI (1 vs 4)
| Feature | Podio | Smartsheet |
|---|---|---|
| AI-powered Intelligence | ||
| Analyze Data | ||
| Generate Formulas | ||
| Smart Fields | ||
| Text and Summaries |
Access Control (0 vs 2)
| Feature | Podio | Smartsheet |
|---|---|---|
| Dynamic View | ||
| Lock or Unlock Rows and Columns |
Administration (0 vs 7)
| Feature | Podio | Smartsheet |
|---|---|---|
| Account Discovery | ||
| Admin Center | ||
| Group Management | ||
| System Admin Fallback | ||
| User Account Provisioning | ||
| User Management | ||
| User Merge |
Analytics (1 vs 3)
| Feature | Podio | Smartsheet |
|---|---|---|
| Pivot App | ||
| Plan Insights | ||
| Reports & Analytics | ||
| Work Insights |
Audit Trail (0 vs 2)
| Feature | Podio | Smartsheet |
|---|---|---|
| Activity Log | ||
| Cell History |
Automation (2 vs 0)
| Feature | Podio | Smartsheet |
|---|---|---|
| Automation Rules | ||
| Workflow Designer |
CRM (3 vs 0)
| Feature | Podio | Smartsheet |
|---|---|---|
| Activity Timeline | ||
| CRM Tools | ||
| Pipeline Management |
Collaboration (3 vs 5)
| Feature | Podio | Smartsheet |
|---|---|---|
| Activity Stream | ||
| Client Collaboration Portals | ||
| Commenting System | ||
| Comments | ||
| Conversations | ||
| Proofing | ||
| Role-based Visibility | ||
| Team Spaces |
Communication (1 vs 0)
| Feature | Podio | Smartsheet |
|---|---|---|
| Email Integration |
Customization (5 vs 3)
| Feature | Podio | Smartsheet |
|---|---|---|
| Business Rules | ||
| Calculations | ||
| Custom Apps | ||
| Custom Colors & Logos | ||
| Custom Email Domains | ||
| Custom Welcome and Help Screens | ||
| Field Types | ||
| Templates |
Data Collection (1 vs 2)
| Feature | Podio | Smartsheet |
|---|---|---|
| Conditional Form Logic | ||
| Forms |
Data Export (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Export Sheet |
Data Integration (0 vs 3)
| Feature | Podio | Smartsheet |
|---|---|---|
| Connectors | ||
| Data Shuttle | ||
| DataMesh |
Data Management (4 vs 7)
| Feature | Podio | Smartsheet |
|---|---|---|
| Batch Processing | ||
| Cell Linking | ||
| Column Links | ||
| Data Export | ||
| Data Retention Policies | ||
| Duplicate Detection | ||
| Filters | ||
| Related Items | ||
| Rich Formulas | ||
| Schedule Backups | ||
| Unlimited Sheets |
Developer Tools (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| API Calls |
Digital Asset Management (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Brandfolder by Smartsheet |
Document Management (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Document Builder |
File Management (2 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Document Management | ||
| File Library | ||
| File Management |
Formatting (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Conditional Formatting |
Formulas (0 vs 2)
| Feature | Podio | Smartsheet |
|---|---|---|
| Column Formulas | ||
| Cross-sheet Formulas |
IT Operations (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| IT Portfolio Management |
Integration (2 vs 0)
| Feature | Podio | Smartsheet |
|---|---|---|
| API Access | ||
| Hooks |
Integrations (0 vs 9)
| Feature | Podio | Smartsheet |
|---|---|---|
| Adobe Creative Cloud Extension | ||
| Directory Integrations | ||
| Docusign E-signature Integration | ||
| Google Workspace Integration | ||
| Microsoft Office 365 Integration | ||
| Power BI Integration | ||
| Slack Integration | ||
| Tableau Integration | ||
| Third-party App Integration |
Low-Code Development (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| WorkApps |
Mobile (1 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Mobile App |
Notifications (2 vs 4)
| Feature | Podio | Smartsheet |
|---|---|---|
| Alerts and Notifications | ||
| Batch Notifications | ||
| Notifications | ||
| Reminders | ||
| Send Alert to Microsoft Teams | ||
| Send Alert to Slack |
Organization (1 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Collections | ||
| Workspace Management |
Portfolio Management (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Control Center |
Productivity (3 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Bulk Operations | ||
| Item Templates | ||
| Templates | ||
| Time Tracking |
Project Management (0 vs 4)
| Feature | Podio | Smartsheet |
|---|---|---|
| Baselines | ||
| Dependencies | ||
| Milestone and Dependency Tracking | ||
| Project and Portfolio Management |
Reporting (0 vs 7)
| Feature | Podio | Smartsheet |
|---|---|---|
| AI-powered Reporting for Customers | ||
| Chargeback Reports | ||
| Event Reporting | ||
| Portfolio-level Dashboards | ||
| Report Grouping and Summary | ||
| Unlimited Dashboards | ||
| Unlimited Reports |
Resource Management (0 vs 4)
| Feature | Podio | Smartsheet |
|---|---|---|
| Resource Management by Smartsheet | ||
| Resource Utilization and Forecasting | ||
| Team Workload Tracking | ||
| Workload Balancing and Capacity Planning |
Search (1 vs 0)
| Feature | Podio | Smartsheet |
|---|---|---|
| Search |
Security (3 vs 8)
| Feature | Podio | Smartsheet |
|---|---|---|
| Audit Log | ||
| Customer Managed Encryption Key | ||
| Data Egress | ||
| Domain Validation | ||
| Enterprise Access Controls | ||
| Private Sheets and Reports | ||
| SAML-based SSO | ||
| SSO & SAML | ||
| Safe Sharing | ||
| Single Sign-On (SSO) | ||
| User Permissions |
Service Management (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Client Delivery and Success Management |
Services (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Smartsheet Professional Services |
Sharing (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Publish Sheets, Reports, and Dashboards |
Support (0 vs 7)
| Feature | Podio | Smartsheet |
|---|---|---|
| Enterprise Plan Manager | ||
| Help & Learning Content | ||
| Premium Support Package | ||
| Smartsheet Community | ||
| Standard Support Package | ||
| Technical Account Managers | ||
| Web-based Ticketing |
Task Management (1 vs 0)
| Feature | Podio | Smartsheet |
|---|---|---|
| Task Management |
Training (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Smartsheet University |
User Management (0 vs 2)
| Feature | Podio | Smartsheet |
|---|---|---|
| Provisional Members | ||
| Unlimited Viewers |
Views (4 vs 7)
| Feature | Podio | Smartsheet |
|---|---|---|
| Board View | ||
| Calendar App | ||
| Calendar View | ||
| Gantt Chart | ||
| Gantt View | ||
| Kanban View | ||
| List View | ||
| Table View | ||
| Timeline View |
Work Management (0 vs 1)
| Feature | Podio | Smartsheet |
|---|---|---|
| Assign People |
Workflow Automation (0 vs 9)
| Feature | Podio | Smartsheet |
|---|---|---|
| Approval Requests | ||
| Assign People Action | ||
| Automated Triggers | ||
| Bridge | ||
| Centralized Intake and Approval Workflows | ||
| Clear Cell | ||
| Move or Copy Row | ||
| Record a Date | ||
| Update Requests |
Unique Features
Only in Podio (36)
Smart Fields
Reports & Analytics
Automation Rules
Workflow Designer
Activity Stream
Commenting System
Team Spaces
Email Integration
Activity Timeline
CRM Tools
Pipeline Management
Business Rules
Calculations
Custom Apps
Field Types
Batch Processing
Data Export
Duplicate Detection
Related Items
Document Management
+ 16 more unique features
Only in Smartsheet (113)
Dynamic View
Lock or Unlock Rows and Columns
Account Discovery
Admin Center
Group Management
System Admin Fallback
User Account Provisioning
User Management
User Merge
AI-powered Intelligence
Analyze Data
Generate Formulas
Text and Summaries
Pivot App
Plan Insights
Work Insights
Activity Log
Cell History
Client Collaboration Portals
Comments
+ 93 more unique features
Want to build your own alternative to Podio or Smartsheet?
Analyze it with Reap