M-Files vs SmartVault
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
M-Files offers fewer features (21 vs 61) and fewer integrations (14 vs 15). Starting price: M-Files at Free vs SmartVault at $70/mo. M-Files has 21 unique features while SmartVault has 61 unique features, with 0 features in common.
| M-Files | SmartVault | |
|---|---|---|
| Category | Document Management | Document Management |
| Total Features | 21 | 61 |
| AI-Powered Features | 7 | 1 |
| Starting Price | Free | $70/mo |
| Pricing Tiers | 1 | 3 |
| Integrations | 14 | 15 |
| Shared Features | 0 | |
| Shared Integrations | 1 | |
| Data Quality | 75% | 95% |
Feature Comparison by Category
Artificial Intelligence (4 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| AI-Ready Work Environment | ||
| Agentic Metadata Automation | ||
| Aino AI Fabric | ||
| Natural Language Processing |
Automation (2 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Document Automation | ||
| Workflow Automation |
Client Collaboration (0 vs 3)
| Feature | M-Files | SmartVault |
|---|---|---|
| Client Portal | ||
| Email Capture | ||
| Email Templates |
Collaboration (1 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Content Collaboration |
Core Document Management (0 vs 9)
| Feature | M-Files | SmartVault |
|---|---|---|
| Centralized Document Repository | ||
| Connected Desktop App | ||
| Document Management (DMS) | ||
| Full Text Search | ||
| Mapped Drive Access | ||
| Mobile-Enabled Access | ||
| PDF Editing | ||
| PDF Printer | ||
| Unlimited Cloud Storage |
Document Management (2 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Context-First Document Management | ||
| Metadata-Driven Organization |
Information Architecture (1 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Enterprise Knowledge Graph |
Integration (2 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Microsoft 365 Native Integration | ||
| Microsoft Copilot Integration |
Integrations (0 vs 2)
| Feature | M-Files | SmartVault |
|---|---|---|
| Developer API | ||
| Software Integrations |
Knowledge Management (1 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Knowledge Capture and Reuse |
Onboarding & Support (0 vs 5)
| Feature | M-Files | SmartVault |
|---|---|---|
| Client Onboarding | ||
| Data Migration & Setup | ||
| On-Demand Learning | ||
| Support & Customer Success | ||
| Training & Onboarding |
Pricing & Proposal Management (0 vs 3)
| Feature | M-Files | SmartVault |
|---|---|---|
| Seasonal Licenses | ||
| Send Quotes & Proposals | ||
| SmartPath: Intelligent Pricing |
Product Experience (2 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| 30-Day Free Trial | ||
| Interactive Product Demo |
Security & Compliance (4 vs 13)
| Feature | M-Files | SmartVault |
|---|---|---|
| Activity Logs | ||
| Automatic File Lock | ||
| Certified Vault | ||
| Compliance & Audit | ||
| Compliance Vault | ||
| Custom Permission Groups | ||
| Document Access Control | ||
| Encrypted Communication | ||
| File Sharing & Access Controls | ||
| Microsoft Purview Compliance Extension | ||
| Password-Protected File Sharing | ||
| Password-Protected PDFs | ||
| Permission-Aware AI Access | ||
| Security & Compliance | ||
| Security & Compliance Automation |
Tax Prep Workflow (0 vs 6)
| Feature | M-Files | SmartVault |
|---|---|---|
| Bulk File Sending | ||
| Bulk Print Organizers & Returns | ||
| Connected Tax Prep Workflow | ||
| SmartRouting | ||
| SmartScan | ||
| Tax Specific Templates |
User Experience (2 vs 0)
| Feature | M-Files | SmartVault |
|---|---|---|
| Contextual Views | ||
| Workspaces |
Workflow Efficiency & Automation (0 vs 12)
| Feature | M-Files | SmartVault |
|---|---|---|
| Client Archival | ||
| Custom Folder Templates | ||
| Customized Folder Templates | ||
| Document Collection & Requests | ||
| Email Notifications | ||
| File Versioning | ||
| Linked Clients | ||
| PDF Form Filler | ||
| Print Driver / Autofiler | ||
| SmartRequestAI | ||
| Unlimited PDF Form Filler | ||
| Workflow Automation & Efficiency |
eSignatures & Payments (0 vs 8)
| Feature | M-Files | SmartVault |
|---|---|---|
| Form Approvals & Fillable PDFs | ||
| Pin Code Authentication | ||
| Reusable Templates for Forms & Documents | ||
| Secure Payment Processing | ||
| Sign on Mobile Devices | ||
| Unlimited KBAs / ID Verification | ||
| eSignature & Form Approvals | ||
| eSignatures |
Unique Features
Only in M-Files (21)
Agentic Metadata Automation
AI-Ready Work Environment
Aino AI Fabric
Natural Language Processing
Document Automation
Workflow Automation
Content Collaboration
Context-First Document Management
Metadata-Driven Organization
Enterprise Knowledge Graph
Microsoft 365 Native Integration
Microsoft Copilot Integration
Knowledge Capture and Reuse
30-Day Free Trial
Interactive Product Demo
Document Access Control
Microsoft Purview Compliance Extension
Permission-Aware AI Access
Security & Compliance Automation
Contextual Views
+ 1 more unique features
Only in SmartVault (61)
Client Portal
Email Capture
Email Templates
Centralized Document Repository
Connected Desktop App
Document Management (DMS)
Full Text Search
Mapped Drive Access
Mobile-Enabled Access
PDF Editing
PDF Printer
Unlimited Cloud Storage
eSignature & Form Approvals
eSignatures
Form Approvals & Fillable PDFs
Pin Code Authentication
Reusable Templates for Forms & Documents
Secure Payment Processing
Sign on Mobile Devices
Unlimited KBAs / ID Verification
+ 41 more unique features
Want to build your own alternative to M-Files or SmartVault?
Analyze it with Reap