M-Files vs ShareFile
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
M-Files offers fewer features (21 vs 57) and fewer integrations (14 vs 18). Starting price: M-Files at Free vs ShareFile at $17.6/mo. M-Files has 21 unique features while ShareFile has 57 unique features, with 0 features in common.
| M-Files | ShareFile | |
|---|---|---|
| Category | Document Management | Document Management |
| Total Features | 21 | 57 |
| AI-Powered Features | 7 | 1 |
| Starting Price | Free | $17.6/mo |
| Pricing Tiers | 1 | 4 |
| Integrations | 14 | 18 |
| Shared Features | 0 | |
| Shared Integrations | 2 | |
| Data Quality | 75% | 95% |
Feature Comparison by Category
AI (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| AI-Powered Document Automation |
Access (0 vs 2)
| Feature | M-Files | ShareFile |
|---|---|---|
| Anytime, Anywhere Access | ||
| Desktop and Mobile Applications |
Administration (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| User Management Tool |
Artificial Intelligence (4 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| AI-Ready Work Environment | ||
| Agentic Metadata Automation | ||
| Aino AI Fabric | ||
| Natural Language Processing |
Automation (2 vs 2)
| Feature | M-Files | ShareFile |
|---|---|---|
| Automated Engagement Letters | ||
| Automated Workflows | ||
| Document Automation | ||
| Workflow Automation |
Client Experience (0 vs 6)
| Feature | M-Files | ShareFile |
|---|---|---|
| Advanced Client Portal | ||
| Basic Client Portal | ||
| Client Portals | ||
| File Drop Links | ||
| Integrated Client Onboarding | ||
| Rapid Client Onboarding |
Collaboration (1 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| Content Collaboration | ||
| Real-time Co-editing |
Compliance (0 vs 3)
| Feature | M-Files | ShareFile |
|---|---|---|
| Deal Room Readiness | ||
| NDA Enforcement | ||
| Regulatory Compliance |
Customization (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| Custom Branding |
Data Management (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| Data Tables |
Document Management (2 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| Context-First Document Management | ||
| Metadata-Driven Organization |
File Management (0 vs 5)
| Feature | M-Files | ShareFile |
|---|---|---|
| Archiving | ||
| File Sharing via Hyperlink | ||
| File Sync and Versioning | ||
| Full Text Search | ||
| Secure File Sharing |
Industry Solution (0 vs 2)
| Feature | M-Files | ShareFile |
|---|---|---|
| Customized Tax User Experience | ||
| Pre-Configured Accounting Workflows |
Information Architecture (1 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| Enterprise Knowledge Graph |
Integration (2 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| Microsoft 365 Native Integration | ||
| Microsoft Copilot Integration |
Integrations (0 vs 2)
| Feature | M-Files | ShareFile |
|---|---|---|
| Easily Import Files from Popular Accounting Programs | ||
| Personal Cloud Connectors |
Knowledge Management (1 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| Knowledge Capture and Reuse |
Product Experience (2 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| 30-Day Free Trial | ||
| Interactive Product Demo |
Project Management (0 vs 3)
| Feature | M-Files | ShareFile |
|---|---|---|
| Project Management | ||
| Projects | ||
| Task Management |
Reporting (0 vs 2)
| Feature | M-Files | ShareFile |
|---|---|---|
| Activity Logs and Reports | ||
| Real-time Activity Tracking |
Security (0 vs 12)
| Feature | M-Files | ShareFile |
|---|---|---|
| Active Directory and Single Sign-on (SSO) | ||
| Automated Threat Remediation | ||
| Device Security | ||
| Dynamic Watermarking | ||
| Encrypted Email | ||
| Encrypted File Storage | ||
| File Link Expiration | ||
| Granular Access Controls | ||
| Granular User Permissions | ||
| Knowledge-Based Authentication (KBA) | ||
| Multi-Factor Authentication | ||
| Threat Detection Alerts |
Security & Compliance (4 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| Document Access Control | ||
| Microsoft Purview Compliance Extension | ||
| Permission-Aware AI Access | ||
| Security & Compliance Automation |
Storage (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| Account Storage |
Support (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| Dedicated Support |
Templates (0 vs 3)
| Feature | M-Files | ShareFile |
|---|---|---|
| Document Templates | ||
| Folder Creation Templates | ||
| Ready-to-Use Custom Tax Templates |
User Experience (2 vs 0)
| Feature | M-Files | ShareFile |
|---|---|---|
| Contextual Views | ||
| Workspaces |
User Management (0 vs 1)
| Feature | M-Files | ShareFile |
|---|---|---|
| Unlimited Client Users |
Workflow (0 vs 7)
| Feature | M-Files | ShareFile |
|---|---|---|
| Bulk Send | ||
| Document Packager | ||
| Document Request Lists | ||
| E-Signature Collection | ||
| Information Request | ||
| Integrated E-Signature | ||
| Workflows - Feedback & Approval |
Unique Features
Only in M-Files (21)
Agentic Metadata Automation
AI-Ready Work Environment
Aino AI Fabric
Natural Language Processing
Document Automation
Workflow Automation
Content Collaboration
Context-First Document Management
Metadata-Driven Organization
Enterprise Knowledge Graph
Microsoft 365 Native Integration
Microsoft Copilot Integration
Knowledge Capture and Reuse
30-Day Free Trial
Interactive Product Demo
Document Access Control
Microsoft Purview Compliance Extension
Permission-Aware AI Access
Security & Compliance Automation
Contextual Views
+ 1 more unique features
Only in ShareFile (57)
Anytime, Anywhere Access
Desktop and Mobile Applications
User Management Tool
AI-Powered Document Automation
Automated Engagement Letters
Automated Workflows
Advanced Client Portal
Basic Client Portal
Client Portals
File Drop Links
Integrated Client Onboarding
Rapid Client Onboarding
Real-time Co-editing
Deal Room Readiness
NDA Enforcement
Regulatory Compliance
Custom Branding
Data Tables
Archiving
File Sharing via Hyperlink
+ 37 more unique features
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