FreshBooks vs Xero
Side-by-side comparison of features, pricing, and integrations.
Quick Verdict
FreshBooks offers more features (46 vs 44) and fewer integrations (28 vs 29). Both start at $15/mo. FreshBooks has 38 unique features while Xero has 36 unique features, with 8 features in common.
| FreshBooks | Xero | |
|---|---|---|
| Category | Accounting Software | Accounting Software |
| Total Features | 46 | 44 |
| AI-Powered Features | 4 | 8 |
| Starting Price | $15/mo | $15/mo |
| Pricing Tiers | 3 | 3 |
| Integrations | 28 | 29 |
| Shared Features | 8 | |
| Shared Integrations | 20 | |
| Data Quality | 73% | 72% |
Feature Comparison by Category
Accounts Payable (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Smart Invoice Matching |
Analytics (1 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| AI Invoice Insights | ||
| Role-Based Dashboard |
Asset Management (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Fixed Assets |
Automation (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Expense Rules |
Banking (1 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Bank Connections | ||
| Bank Reconciliation |
Billing (15 vs 4)
| Feature | FreshBooks | Xero |
|---|---|---|
| Automated Reminders | ||
| Automatic Invoice Numbering | ||
| Bulk Invoice Actions | ||
| Credit Notes | ||
| Estimate Management | ||
| Invoice Payment Tracking | ||
| Invoice Reminders | ||
| Invoice Scheduling | ||
| Invoice Status Tracking | ||
| Invoice Templates | ||
| Invoice Templates Library | ||
| Invoicing | ||
| Late Payment Tracking | ||
| Multi-Currency Support | ||
| Recurring Invoices |
CRM (1 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Client Management | ||
| Contact Management |
Client Management (2 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Client Portal | ||
| Customer Portal |
Collaboration (1 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Team Members |
Collections (0 vs 2)
| Feature | FreshBooks | Xero |
|---|---|---|
| Late Payment Insights | ||
| Payment Reminders |
Compliance (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Audit Trail |
Data Management (2 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Automatic Backup | ||
| Data Export | ||
| Data Import |
Email (1 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Email Receipt |
Expense Management (6 vs 4)
| Feature | FreshBooks | Xero |
|---|---|---|
| Billable Expenses | ||
| Expense Automation | ||
| Expense Categories | ||
| Expense Claims | ||
| Expense Receipt Scanning | ||
| Expense Receipts via Email | ||
| Expense Tracking | ||
| Mileage Tracking | ||
| Receipt Capture |
Forecasting (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Cash Flow Forecast |
Fraud Prevention (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Duplicate Invoice Detection |
General Ledger (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Journal Entries |
Governance (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Approval Workflows |
Integration (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| API Access |
International (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Multi-Currency Support |
Inventory (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Inventory Management |
Mobile (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Mobile App |
Mobility (1 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Mobile App |
Multi-Entity (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Multi-Entity Accounting |
Notifications (1 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Smart Notifications |
Payables (0 vs 2)
| Feature | FreshBooks | Xero |
|---|---|---|
| Bill Management | ||
| Recurring Bills |
Payments (1 vs 2)
| Feature | FreshBooks | Xero |
|---|---|---|
| Batch Payments | ||
| Online Payments |
Payroll (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Payroll |
Planning (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Budgeting |
Procurement (0 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Purchase Orders |
Project Management (3 vs 2)
| Feature | FreshBooks | Xero |
|---|---|---|
| Budget Management | ||
| Project Management | ||
| Project-Based Budgeting | ||
| Projects | ||
| Time Tracking |
Reporting (4 vs 3)
| Feature | FreshBooks | Xero |
|---|---|---|
| Custom Reports | ||
| Customizable Reports | ||
| Financial Reports | ||
| Profit & Loss Dashboard | ||
| Report Designer | ||
| Tax Reports |
Sales (1 vs 1)
| Feature | FreshBooks | Xero |
|---|---|---|
| Proposal Creation | ||
| Sales Orders |
Security (2 vs 2)
| Feature | FreshBooks | Xero |
|---|---|---|
| Data Backup | ||
| Role-Based Access Control | ||
| Two-Factor Authentication | ||
| User Permissions |
Tax (0 vs 2)
| Feature | FreshBooks | Xero |
|---|---|---|
| Tax Management | ||
| Tax Tracking |
Time Management (2 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Overtime Tracking | ||
| Time Tracking |
Vendor Management (1 vs 0)
| Feature | FreshBooks | Xero |
|---|---|---|
| Vendor Management |
Unique Features
Only in FreshBooks (38)
AI Invoice Insights
Bank Connections
Automated Reminders
Automatic Invoice Numbering
Bulk Invoice Actions
Estimate Management
Invoice Payment Tracking
Invoice Reminders
Invoice Scheduling
Invoice Status Tracking
Invoice Templates
Invoice Templates Library
Late Payment Tracking
Retainer Billing
Client Portal
Customer Portal
Team Members
Client Management
Automatic Backup
Data Export
+ 18 more unique features
Only in Xero (36)
Smart Invoice Matching
Role-Based Dashboard
Fixed Assets
Expense Rules
Bank Reconciliation
Credit Notes
Subscription Billing
Late Payment Insights
Payment Reminders
Audit Trail
Contact Management
Data Import
Expense Claims
Expense Receipts via Email
Receipt Capture
Cash Flow Forecast
Duplicate Invoice Detection
Journal Entries
Approval Workflows
API Access
+ 16 more unique features
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